Privacy documents tend to be long, detailed, and legalistic, but in essence, they boil down to this:
- We take your privacy seriously;
- We keep your data safe;
- We don’t do anything inappropriate with your data.
In this document “we” and “us” are to be interpreted as meaning Mathematical Education on Merseyside (MEM).
The activities covered by this privacy policy are the MEM Orbiter Newsletters, the MEM Masterclasses, the MEM Challenge and MEM Senior Challenge competitions.
The data we hold is limited to be only that necessary to perform the activities we believe you, the user, has requested. In particular:
· We retain contact details for those who have asked us to provide a service;
· We only use data to perform activities implied by the communications with the user;
· User data is only accessible by appointed officers of MEM;
· No user data is supplied to external organisations, except as specified below for MEM Masterclasses.
· We retain data concerning purchases of materials or events
· All data is held securely;
The data we hold may consist of some or all of the following:
· Name
· Address
· Email address
· Telephone numbers
· School/College/University
· Relevant medical information (for pupils attending MEM Masterclasses)
· Payments made
· Events attended
Some of this data must be kept as part of general financial record keeping. The only other processing we do is to send the occasional email to keep people informed of related activities. We believe that all the data we have has been given to us by the individual involved for the purposes for which it is used.
MEM Orbiter Newsletter Mailing List
This is for lecturers, teachers, parents/carers, and other interested parties to sign up to receive notification of a termly newsletter, the MEM Orbiter, from Mathematical Education on Merseyside. There will also be occasional emails to inform you about relevant mathematical activities.
MEM is an umbrella organisation, bringing together staff from Liverpool’s three universities and local school teachers. As such, the MEM Orbiter and our emails also promote relevant mathematical activities and opportunities run in the region by third parties. These include, but may not be limited to, Liverpool Mathematical Society, the Liverpool Mathematical Society Bursary Fund, the Advanced Mathematics Support Programme, Liverpool Hope University, Liverpool John Moores University, and the University of Liverpool.
MEM Masterclasses
Pupil data will be collected for the purposes of the MEM Masterclasses and to inform parents/carers of the Ri Masterclass which follows it. Most data will be deleted after the MEM series, but name, school, contact email and DOB will be retained until next year’s series to ensure no one gets registered for a further series. All remaining details will be deleted in the October following the Masterclass series. Please note that some data for pupils attending Masterclasses may be shared with the Higher Education Funding Council for England (HEFCE) for monitoring and evaluation purposes, in accordance with the consent obtained for this from parents/carers at the time of signing up their child. Nominating teachers’ names and contact details will be retained so that we can inform them about the following year’s series, after which this information will be deleted.
MEM Challenge and MEM Senior Challenge
Pupil data stored for the purposes of the MEM Challenge and Senior Challenge competitions will be the name, school and prize category for winners of prizes and certificates only. Coordinating teachers’ contact details will be retained only for necessary correspondence relating to that year’s competitions and to inform them when next year’s competition becomes available. After this time, that data will be deleted.
Your rights
You have the right to request the information we hold for you, and the right to request us to delete information so far as is permitted by law. Please contact us if you wish to exercise these rights.